4 Bad Community and Stakeholder Engagement Habits (That Are Holding Your Projects Back)

4 Bad Community and Stakeholder Engagement Habits (That Are Holding Your Projects Back)

I’ve worked in Community and Stakeholder Engagement for a while now and there are a few bad community engagement habits that I see again and again. At the risk of not being employed anymore, I’ve decided to call them out and let you know what they are!

The good news is all of these bad community engagement habits are easily fixed. And fixing them will help you create better relationships with stakeholders not to mention – proactive,  positive, robust engagement processes

Habit Number 1 = Communication/Engagement Confusion

Engagement is an umbrella term for a huge array of tools and activities. Communication (inform techniques) is one form of engagement but is not the sum of all engagement. Communication is the one-way flow of information to your stakeholders. It’s a passive form of engagement. If you feel you are doing a lot of communication with stakeholders but they don’t seem to be satisfied. It is likely you are under engaging and at least some of your stakeholders require a more active approach.

That is, a proportion of your stakeholders don’t just want to listen to what you are doing they want to impact what you are doing. A stakeholder analysis will help you know the difference.

Click here to read a previous post about stakeholder analysis.

Communication is just one layer of engagement, if it is your only approach it’s likely your project is lacking engagement experience and/or planning (see habit no.3…). If you are having issues with stakeholders and facing frustration from them – taking a step back and undertaking an engagement planning process is strongly advised.

Click here to read a previous post about engagement planning

Habit Number 2 = Starting engagement at the end

“What Community and Stakeholder Engagement have you done” or ‘we better check what the public thinks about this” might be two phrases that get thrown around when you have finished your project and looking to announce your decision(s).

Put your hand up if you have ever started engagement at the end of a project only to find you had to chase your tail to include stakeholder comments, take significant steps back in the project or caused stakeholder outrage because they hadn’t been included?

This is pretty common and generally when internal or external engagement expertise is brought in.

Good engagement planning will develop engagement process for all stages of a project. The earlier the better! The earlier your engagement process start the greater the opportunity for you and stakeholders to work together, vision the future and develop solutions together in a constructive environment.

Habit Number 3 = No Planning

To be effective, engagement should be planned and proactive across the life of your project (this needs to be engagement planning, not just communication planning).

The most important part of engagement planning is the investigation of stakeholders. It is this process, and this process only, that will help you choose the array of tools and activities for your mix of stakeholders across the life of your project. That is, who needs a communication-based approach and who requires a more active approach. Planning will also help you identify the issues or decisions in your project that will benefit from involving others in collaboration or empower process(es).

I currently have an online course available to help you work through the first steps of engagement planning. This course will walk you through identifying your stakeholders and how to work to start your interaction with them to get the outcomes you need, not angst. The course is called Questions Change Everything because, in community engagement, the right question to your stakeholders really will change everything. This course will help you transform your engagement approach (and results).

Best of all, this is a learning experience you can take at your desk, home or on the train. The course is online and will work on all devices.

Join the waitlist to secure the early bird price and find out more here.


Habit Number 4 – Mindset

I find the mindset you have when you set out to engage with stakeholders to be a pretty solid indicator of success.

Starting with a mindset that this is something we have to do, that it’s a waste of time (because they aren’t the experts etc), we already know what they are going to say or they just need to understand… are common, unhelpful and usually completely untrue. If you approach your stakeholders with any combination of these mindsets they will pick up on it and react and behave accordingly.

Approaching tasks with a positive mindset and view that stakeholders have the right and ability to participate (even if they can’t claim the expert status that you can) will serve you well. Engagement is primarily about shared decision making and relationship building so an appreciative mindset needs to accompany you in the process.

Community and/or stakeholder engagement essentially has some fundamental theory, mindset, planning and skills that will help you be successful in this area of your work.

If you recognise any of these habits in your projects it is time to improve the engagement skills and approach of your team(s).


See what’s on offer at The Community Studio
The Community Studio


Does your Community and/or Stakeholder Engagement Plan need a review by an Independent Engagement Specialist? 

Click here to find out more about our Engagement Plan Review service


Do you need to learn how to craft a great community engagement question?

                                           Click here to find out more about the online course The Question Changes Everything


                                          Do you need to improve your community and/or stakeholder engagement skills or the skills of a team?

                                           Click here to find out more about our online courses and engagement capability programs



Do you know of any other Community and Stakeholder Engagement bad habits? Comment below!